Find Event Speaker Information

Holding an important conference or seminar for your company’s employees or executives entails a lot of prep work to pull off successfully and have the impact on your audience that your company expects. If you’re the event planner for your company’s executive Event committee, you not only need to find event speaker possibilities, but you could end out having a multitude of details to consider and organize. And don’t forget all the unexpected scenarios that will pop up along the way. Unless you get yourself organized and focused on your priorities at the beginning, you will end up with a considerable headache and last minute rush which has the potential to derail your event. Avoiding that scenario is what we’re after, and the key is in preparation and prioritizing.

Using a Speakers Bureau

The first aspect you’ll want to focus on is to have a meeting of the minds with your executive committee, your company’s stakeholders, and discuss all the facts of the upcoming event that are most important to them. You’ll need to have as much clear information as you can get from your decision-makers, know exactly what they’re looking and the results they want to achieve for the event. Once you have the basics clarified, such as:

• Who is your target audience?
• How many people are expected to attend?
• What is the company expecting to achieve in results and future goals? (e.g., is this a training meeting for your employees to increase skills and company profitability, an end-of-the-year sales event honouring the sales team, or an executive team business seminar, etc?)
• What is the event budget, and specifically your speaker’s fee budget?

When these questions are answered and clear to everyone’s satisfaction, then the event planner can precede with his/her important role, to:

• look for the venue
• find event speaker
• fill in all other details; such as catering, travel arrangements, invitations, marketing/advertising, etc.

One of the best ways to find a top speaker is by using a Speakers Bureau. Speakers Bureaux act similar to an agent in that they will secure the talent for an event and won’t ask a client for a separate fee. Their fees are paid out of the speaker’s fee, so the only compensation they get comes when a client actually books a speaker they’ve suggested.

Using this route will be a lot easier you, as the event planner. Already your hands will be full with taking care of other time-consuming details, and you might not have all the time it takes to sort through finding a speaker personally, communicate personally with all the business managers and agents, etc. This is what good speakers bureaux will take care of for you. They handle all communications between you and the speakers; they’ll send you videos and bios, assist you in making sure your chosen speaker knows your event’s theme or main topic, etc. In addition, they’ll be able to assist you in knowing who is making news today, which are the “hot” speakers and/or celebrities of the day; they basically make the job of the event planner much smoother and easier.

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